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Port of Virginia’s Truck Reservation System Launches

[ March 15, 2018   //   ]

Following more than two years of collaborative development with the local motor carrier community, The Port of Virginia® has launched its trucker reservation system (TRS) to begin the effort of managing the flow of truck volume at the port.
“This is a twenty-first century tool that holds benefits for motor carriers, cargo owners, logistics companies and our terminal operations team,” said John F. Reinhart, the CEO and executive director of the Virginia Port Authority. “This system allows us to manage flow at the gates, it creates efficiency for our terminal operations teams and for drivers, it provides greater visibility to cargo owners and it is a planning tool for us and everyone that moves their cargo by truck.”
The port is committed to a phased roll-out of TRS. In this initial phase, motor carriers calling Norfolk International Terminals (NIT) between 5 a.m. and 7 a.m., Monday through Friday, must have a reservation. Additional mandatory hours are planned as the TRS gains a firm footing in the trucking community. To register and create a reservation, motor carriers must go to www.propassva.com, which is the port’s website where all trucking related information will reside, and follow the steps. The system will migrate to Virginia International Gateway (VIG) this summer. “Container volumes at The Port of Virginia are growing and it’s a trend that will continue. So as we begin to bring more capacity online, we must ensure flow at our gates throughout the entire day,” Reinhart said. “Rush-hour is not efficient, but spreading out the truck volume across the day is, and we’ve developed an innovative, fair, easy and useful way of accomplishing that.”
By 2020, the annual container throughput capacity at NIT will have increased by 46%, or 400,000 containers. The added capacity comes as the result of a $375 million expansion of the terminal’s south berth, where 60 new rail-mounted gantry cranes are the centerpieces of a completely renovated container handling operation. The first of 30 new container stacks at south NIT is scheduled to go into service in September.
“Creating consistency and efficiency in our delivery of service from hour-to-hour is the goal,” Reinhart said. “We must prepare now for what is to come.”
TRS specifics (beginning March 1):
• Mandatory reservations will be required between 5 a.m. – 7 a.m., Monday – Friday.
• Mandatory reservations will be required between 7 a.m. – 9 a.m., Saturday.
• Trucks arriving during those hours without reservations will be turned away and will not be permitted to queue on terminal property.
• No truck queueing will be permitted prior to the opening of the OCR portals at 4:30 a.m. Monday – Friday and 6:30 a.m. Saturday.
• No overnight parking will be permitted following portal closure on the previous day.
• Reservations are made within a one hour block. During the week, a reservation may be made between 5 a.m. – 6 a.m. or 6 a.m. – 7 a.m. A 30-minute grace period will be extended on either side of that one hour block.
• A driver with a reservation between 6 a.m. – 7 a.m. may arrive no earlier than 5:30 a.m. If that same driver arrives at 5:20 a.m., he is outside his reservation window and will be turned away.
• Drivers arriving early for confirmed reservations (more than 30 minutes prior) will be turned away and will not be permitted to queue on terminal property.
• Drivers arriving late for confirmed reservations (more than 30 minutes after the one hour block) will be turned away and may only return when unrestricted gate hours have resumed, or a new reservation has been confirmed.

 

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